Ref No: VPO E4/2024
Salary: R216 417 per annum (Level 05)
Location: Office of the Deputy National Commissioner: Crime Detection, Pretoria

Job Description:

The South African Police Service (SAPS) is seeking an efficient and detail-oriented Administration Clerk to join the Office of the Deputy National Commissioner: Crime Detection. The successful candidate will play an essential role in providing administrative support, maintaining office organization, and managing key logistics. This position requires a proactive individual who can ensure seamless daily operations within the office, handle confidential documents, and communicate effectively with both internal departments and external stakeholders.

The Administration Clerk will be tasked with maintaining various records, managing incoming communications, and assisting with logistical matters such as supplies and office equipment. Attention to detail, strong organizational skills, and a commitment to maintaining confidentiality are essential to perform well in this role. The ability to manage tasks under pressure and work extended hours when necessary is required.

Minimum Requirements:

• A Senior Certificate (Grade 12) or National Certificate (Vocational) recorded on the National Learner Record Database (NQF level 4).
• Proficiency in at least two official languages, with English as a mandatory language.
• South African citizenship.
• No previous criminal or departmental convictions, and no pending criminal or departmental cases.
• Applicants will undergo security screening, including fingerprint verification and vetting.
• A degree or diploma relevant to the field will be advantageous.
• Relevant administrative courses will be an added benefit.
• Ability to work under pressure and extended hours as needed.

Key Responsibilities:

Provide administrative support to the Deputy National Commissioner: Crime Detection office.

Manage and coordinate logistical matters such as office supplies and document handling.

Maintain leave records, registers, and filing systems.

Screen and manage all incoming calls to the office.

Type reports, letters, agendas, and minutes; handle confidential documents securely.

Maintain a record of meeting minutes and track the flow of documents within the office.

Liaise with other departments and external stakeholders regarding matters related to the office.

Maintain effective record-keeping, filing, and document management systems.

Operate standard office equipment, including fax machines, photocopiers, telephones, and computers.

Skills and Competencies:

Strong organizational and time-management abilities.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office (Word, Excel) and email systems.

Ability to manage confidential information with integrity.

Work effectively under pressure and meet deadlines.

Strong interpersonal skills for liaison with various departments.

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How to Apply:

Download application form below

Here is the properly formatted version of the application post:

APPLICATION SUBMISSION DETAILS

POST 44/109 : ADMINISTRATION CLERK REF NO: FS 02/2025 (X15 POSTS)
Sub-Section: Case Management
SALARY : R228 321 per annum (Level 05)
CENTRE : Mayville: Forensic Science Laboratory: KwaZulu-Natal

REQUIREMENTS : Be in possession of a Senior Certificate (Grade 12) or National Certificate
(Vocational) recorded on the National Learner Record Database on NQF Level
4; Computer literacy, interpersonal communication (verbal and written) and
organizational skills.

APPLICATIONS : Applications must be posted / hand delivered or emailed to the following
addresses:

Postal Address: Private Bag X322, Pretoria, 0001. Hand Delivery:
Corner Beckett and Pretorius Street, Strelitzia Building, Arcadia, 0083.

E-Mail
address: MohlalaM2@saps.gov.za Applications forwarded by post to be
addressed as follows, for attention The Commander: Personnel Management,
(Attention: Lieutenant Colonel G Moonsamy).

More SAPS jobs for January 2025

Important Notes:

Only the official SAPS application form will be accepted, which is available on the SAPS website and at SAPS stations. The previously used Z83 form will no longer be accepted. Ensure all instructions on the application form are strictly followed. Failure to do so may lead to disqualification.

A comprehensive Curriculum Vitae (CV) must accompany the application form. Shortlisted applicants will be required to produce original documentation for verification. Qualifications and driver’s licenses will be subject to verification checks with relevant institutions.

Enquiries:

For more information regarding this post, contact:

• Lt Col JL Shandu
• Capt SJ Matlopela
• W/O TB Tshabalala
• SPO KK Mashiloane

Tel No: (012) 397 7240/46/56