GOVERNMENT SECRETARY (x9)
GOVERNMENT SECRETARY: DIRECTOR’S OFFICE
Job Description:
The Government Secretary: Director’s Office will be responsible for ensuring the smooth running of the Senior Manager’s office. This role includes managing the Senior Manager’s diary, handling phone calls, and providing comprehensive administrative and logistical support. The Secretary will also assist in managing the budget and monthly cash flow statements, create and manage a register of incoming and outgoing documents, and develop a filing and tracking system. The role involves convening and supporting meetings and workshops, drafting letters, minutes, and memos, ordering equipment and stationery, and arranging travel and accommodation. Additionally, the Secretary will ensure office and document security in accordance with the Minimum Information Security Standards (MISS) and handle queries related to the Senior Manager’s office.
Salary: R 18,034.75 per month
Requirements:
- Grade 12 or equivalent certificate
- Appropriate secretarial experience
- Excellent computer skills
- Good typing skills
- Administrative and organisational skills
- Sound interpersonal relations
- Language proficiency (both verbal and written)
- Ability to work independently
- Valid driver’s license (advantageous)
Duties:
- Ensure the smooth running of the Senior Manager’s office
- Manage the Senior Manager’s diary and handle phone calls
- Provide administrative and logistical support to the Senior Manager
- Assist in managing the budget and monthly cash flow statements
- Provide general office support, including managing a register of documents, filing and tracking systems, and supporting meetings and workshops
- Draft letters, minutes, and memos as required
- Order equipment and stationery and arrange travel and accommodation
- Ensure office and document security in line with MISS
- Handle queries related to the Senior Manager’s office
- Understand applicable prescripts, policies, and procedures to support the Senior Manager efficiently and effectively
How to Apply:
Applicants must ensure that they fully complete Part A, B, and C as well as the declaration and sign Form Z83, even if they are attaching a CV. Incomplete and/or unsigned applications will not be considered.
NB: If you are currently in service, please indicate your Persal number at the top of Form Z83.
Download Application form
check locations and reference numbers below
Post Ref No W2/164-Bohlabela District Office, Bushbuckridge. Director: District Management
Enquiries: Mr TZ Magoane. Tel (013) 766 7410
Post Ref No W2/165-Head Office, Mbombela. Director: Teacher Development and Governance
Enquiries:
Mr. R. Thwala, Tel (013) 766 0996
Post Ref No W2/166-Head Office, Mbombela. Director: Management Information & Technology
Post Ref No W2/167-Head Office, Mbombela. Director: Labour Relations
Enquiries:
Mr. H Ngwenya, Tel (013) 766 5429
Post Ref No W2/168-Head Office, Mbombela. Director: Legal Services
Enquiries:
Ms. AT Mthethwa, Tel (013) 766 5433
Post Ref No W2/169-Head Office, Mbombela. Director: Communication
Post Ref No W2/167-Head Office, Mbombela. Director: Labour Relations
Enquiries:
Mr. H Ngwenya, Tel (013) 766 5429
Post Ref No W2/168-Head Office, Mbombela. Director: Legal Services
Enquiries:
Ms. AT Mthethwa, Tel (013) 766 5433
Post Ref No W2/169-Head Office, Mbombela. Director: Communication
Applications can be submitted via mail or email:
Mail Applications:
Address to:
The Head of Department
Mpumalanga Department of Education
Private Bag X11341
Nelspruit, 1200
For attention: Mr. J Ngomane / Ms. SL Mkhatshwa / Ms. SR Ndzinisa / Mr. X Sifunda
Email Applications:
Head Office posts: Posts.ho@mpuedu.gov.za
Gert Sibande District posts: Posts.ars@mpuedu.gov.za
Nkangala District posts: Posts.nka@mpuedu.gov.za
Ehlanzeni District posts: Posts.ehl@mpuedu.gov.za
Bohlabela District posts: Posts.boh@mpuedu.gov.za
Closing Date: Applications must be submitted by 18 July 2024.
For any inquiries, please contact the Human Resources Department at [Insert Contact Number Here].